MatchCheck.
Invoice preflight checkTHE DOCUMENTS IN. THE DOUBT OUT.

Before you approve the invoice,
check the match.

Compare the supplier invoice against the PO and what was actually received. No AP implementation. No line-by-line guesswork.

Get Early Access See the Exceptions
Upload-only workflow. No ERP setup required.
A SMALL CHECK. A CLEARER DECISION.LIVE DEMO
01 PO

Purchase
Order

PO-1197.pdf
SKU A100
$12.40 / unit
SKU B50
FREIGHT$0
PO · P.02
02 OPTIONAL

Delivery
Note

delivery-1197.pdf
SKU A100
✓ RECEIVED
SKU B43
RECEIPT · P.01
03 INV

Supplier
Invoice

INV-2381.pdf
SKU A100
$12.90 / unit
SKU B50
FREIGHT$180
INV · P.01
MATCHCHECK / REPORT 1197✓ 21 LINES MATCH

Only what needs
your attention.

03EXCEPTIONS
01Price mismatch+$50.00
02Qty > received+$57.40
03Unexpected freight+$180.00
POTENTIAL
OVERCHARGE$287.40! REVIEW BEFORE
APPROVAL
ALREADY HAVE THE DOCUMENTS?
YOU HAVE EVERYTHING YOU NEED.
PO+INVOICE+RECEIPT (OPTIONAL)→EXCEPTIONS ONLY
↓
01 / THE PROBLEMFAMILIAR DOCUMENTS. HIDDEN DIFFERENCES.

Three documents.
One approval decision.

The invoice looks right.
But is it what you ordered, at the price you agreed, for what actually arrived?

PURCHASE ORDER · PO-1197

The agreement.

100 × $12.40
“Was this price agreed?”
DELIVERY NOTE · SKU B

The reality.

43 received
“Did all 50 actually arrive?”
SUPPLIER INVOICE · INV-2381

The request.

100 × $12.90
“And where did freight come from?”
“IS THIS EVEN THE SAME SKU?”Approve?

Someone has to connect the dots.
Usually, that someone is you.

02 / THE DAILY WORKAROUNDTOO MANY STEPS FOR ONE QUESTION

Small teams still
match invoices
like this.

PDF + EXCEL +
EMAIL + A PERSON

The work is necessary.
The scavenger hunt is not.

THE CURRENT CHECK
  1. Find PO
  2. Open invoice
  3. Find delivery note
  4. Compare SKU
  5. Compare quantity
  6. Compare unit price
  7. Check freight
  8. Check tax
  9. Ask purchasing
  10. Approve
WITH MATCHCHECK
  1. 01Upload
  2. 02Check
  3. 03Review exceptions
  4. 04Approve
SAME DECISION.
LESS DETECTIVE WORK.
A SMALLER, MORE FOCUSED TOOL

Not another
AP platform.

MatchCheck lives one step before “Approve invoice.”

No payments. No procurement suite. No approval workflow. Just a focused document check before money moves.

AN AP PLATFORM
VENDORSAPPROVALSGL CODINGPAYMENTSWORKFLOWSERP SYNCPROCUREMENT
MATCHCHECK
PO + INVOICE + RECEIPT
↓Is anything wrong?EXCEPTIONS → YOUR REVIEW
03 / HOW IT WORKSUPLOAD. CHECK. DONE.

From documents to exceptions
in three steps.

01

Drop in the
documents.

Start with a supplier invoice and Purchase Order. Add a receipt or delivery note to check what actually arrived.

↓ YOUR DOCUMENTS
PO-1197.pdf ✓
INV-2381.pdf ✓
delivery-1197.pdf ✓
✓ READY TO CHECK
INVOICE: PDF · PO: PDF / CSV / XLSX
02

Align the
line items.

Extract the document structure and align corresponding SKUs, descriptions, quantities, prices, and totals.

PO · A-1044HP LaserJet 4100 Toner
↕ AI EXTRACTED / ALIGNED
INVOICE · 1044-AHP LJ4100 TONER BLK
DIFFERENT NAMES. CORRESPONDING ITEM.
03

Review only
the differences.

Deterministic checks compare the aligned data and move clean lines out of the way. You make the approval decision.

✓ 21 LINES MATCH3 exceptions.
POTENTIAL OVERCHARGE$287.40
Review 3 exceptions
AI EXTRACTS. CODE VERIFIES.
04 / EXCEPTION FIRSTLESS TO REVIEW. MORE TO GO ON.

Do not review
24 lines.
Review the 3
that failed.

Hide what matches. Show what doesn't. Clean lines step aside so your attention goes where it is needed.

24LINES CHECKED
−
21✓ MATCHED
=
3! TO REVIEW

ILLUSTRATIVE CHECK · NOT CUSTOMER DATA

INV-2381 / EXCEPTION REPORT
01
! PRICE MISMATCH / SKU A

A small price change.
Across every unit.

PO · P.02$12.40INV · P.01$12.90
+$0.50 / UNIT × 100 = $50.00
02
! QUANTITY MISMATCH / SKU B

Billed for more than arrived.

ORDERED50RECEIVED43INVOICED50
7 UNITS OVER RECEIVED × $8.20 = $57.40
PO · P.02 / RECEIPT · P.01 / INV · P.01
03
! UNEXPECTED CHARGE / FREIGHT

That was not in the order.

PO · P.02$0INV · P.01$180
UNEXPECTED FREIGHT +$180.00
POTENTIAL AMOUNT AT RISK$287.40
3 ITEMS
REQUIRE REVIEW ↗
05 / SHOW YOUR WORKTHE SOURCE IS PART OF THE ANSWER

Every exception points
back to the document.

A mismatch is useful only if you can verify where the numbers came from. No black-box verdicts.

PURCHASE ORDER PO · P.02

PO-1197

ORDER DETAIL / PAGE 2
ITEMQUANTITY
SKU A-1044800
UNIT PRICE$14.20
! PRICE MISMATCH+$0.60/ UNIT × 800$480POTENTIAL OVERCHARGE
SUPPLIER INVOICE INV · P.01

INV-2381

INVOICE DETAIL / PAGE 1
ITEMQUANTITY
SKU A-1044800
UNIT PRICE$14.80
↳ SOURCE GROUNDEDSEPARATE PRICE EXAMPLE · EVERY VALUE TRACEABLE
06 / DOCUMENT INTELLIGENCE, DETERMINISTIC CHECKS

AI can read the documents.
It should not decide whether the math matches.

01 / UNDERSTAND THE INPUT

AIextracts.

  • PDF structure
  • Table extraction
  • SKU alignment
  • Description matching
“HP LJ4100” ↔ “HP LaserJet 4100”
EXTRACT / ALIGN / INTERPRET
02 / VERIFY THE VALUES

Codeverifies.

  • Price & quantity
  • Received quantity
  • Total, tax & freight
  • Supported tolerance rules
invoice.unit_price == po.unit_price
invoice.qty <= received.qty
total == subtotal + tax + freight
COMPARE / CALCULATE / VERIFY
And you decide what happens next. Always.
07 / TWO DOCUMENTS OR THREEADD THE RECEIPT WHEN DELIVERY MATTERS

Check the order.
Check the delivery, too.

Start with the PO and invoice. Bring in the receipt when you need to know what was actually received.

2-WAY MATCH
PO↔INVOICE

Was this what we agreed?

Check prices, quantities, tax, freight, discounts, and totals against the order.

PRICEQTYTAXFREIGHTTOTAL
3-WAY MATCH
PO↔RECEIPT↔INVOICE

And did it actually arrive?

ORDERED50RECEIVED43INVOICED50
! 7 UNITS OVER RECEIVED
08 / THE CHECK, NOT THE WHOLE STACK

Precisely what needs checking.
Nothing you don't need.

01

Line-item matching

Align supplier descriptions and SKUs across documents before running the financial checks.

A-1044 ↔ 1044-A ✓ ALIGNED
02

Price verification

Highlight unit prices that differ from the Purchase Order.

$12.40 ≠ $12.90
03

Quantity verification

Compare ordered, received, and invoiced quantities.

50 / 43 / 50
04

Unexpected charges

Surface freight, tax, or other amounts that differ from the source documents.

FREIGHT ! +$180
05

Source evidence

See exactly where each compared value came from.

PO · P.02 INV · P.01
06

Exception-first review

Move clean lines out of the way. Keep only what needs a decision.

21 MATCHED 3 TO REVIEW ↗
09 / BUILT FOR RECURRING PURCHASINGSMALL TEAMS. REAL PURCHASING.

Enough invoices to need a check.
Not an AP transformation.

Built with teams processing roughly 40–300 supplier invoices a month in mind. You use POs. You know the supplier. You still need to check the numbers.

01

Wholesale & distribution

Check repetitive supplier invoices against structured POs without reviewing every SKU manually.

02

Small manufacturing

Catch material price and quantity differences before supplier invoices move into the accounting workflow.

03

Construction & materials

Review supplier invoices where delivered quantities and agreed material prices matter more than a generic invoice total.

04

Outsourced AP & bookkeeping

Run a focused pre-approval check on client invoices without replacing each client's accounting stack.

WORKFLOW ILLUSTRATION · NO MULTI-CLIENT WORKSPACE IMPLIED
10 / A SHORTER PATH TO THE SAME DECISION

Invoice checking.
Before and after MatchCheck.

MANUAL / ALL THE LINES

Find PO → Find receipt → Open invoice → Compare SKU → Compare price → Compare quantity → Check freight → Check totals → Mark mismatch → Ask supplier

MATCHCHECK / ONLY THE EXCEPTIONS

Upload → Review exceptions → Approve or question

THE GOAL IS NOT MORE INVOICE SOFTWARE.

The goal is knowing what is wrong
before approval.

11 / INSIDE THE CHECKINTERACTIVE PRODUCT PREVIEW

One exception.
All the evidence.

Select an exception to follow the values from document to difference.

≡ MatchCheckINV-2381 / PO-1197! 3 EXCEPTIONSPREFLIGHT CHECK
LINE-ITEM COMPARISON

SKU A

UNIT PRICE / ORDERED ITEM
FIELDPORECEIVEDINVOICE
Qty100100100
Unit price$12.40—$12.90
! PRICE MISMATCH+$0.50 / unit

The invoiced unit price is higher than the agreed PO price.

DETERMINISTIC CHECK · ORIGINAL VALUES PRESERVED
CHECK COMPLETEAI EXTRACTED → CODE VERIFIED → YOUR REVIEW
12 / FROM EXCEPTION TO QUESTION

A clear difference.
A better question.

Turn the mismatch into a supplier-ready note. Review the wording, copy it, and send it yourself.

SKU A-1044 · SEPARATE PRICE EXAMPLE
PO $14.20 / unitINV $14.80 / unit
SUPPLIER NOTE / INV-2381DRAFT ONLY
SUBJECT

Price difference on INV-2381

Invoice INV-2381 lists SKU A-1044 at $14.80 per unit, while PO-1197 specifies $14.20. Please review and issue a corrected invoice if needed.

YOUR REVIEW. YOUR SEND.
ERPAP SOFTWAREACCOUNTINGEMAILFILE STORAGE
↓
YOUR PO + INVOICE + OPTIONAL RECEIPT
↓
≡ MatchCheck UPLOAD ONLY
13 / ZERO IMPLEMENTATION

No ERP project
for a preflight check.

Start from the documents your team already has. Upload them, run the check, and keep your existing AP and accounting workflow.

NO CONNECTION REQUIRED. NO SYSTEM REPLACED.
14 / EARLY ACCESS

One missed
supplier error
can cost more
than the month.

A focused check for small teams with recurring supplier invoices. A simple starting price.

PROPOSED EARLY-ACCESS PRICING.
VOLUME ALLOWANCES WILL BE CONFIRMED BEFORE LAUNCH.

SMALL TEAMEARLY ACCESS
$39/ month

Just the check you came for.

  • Document & line-item matching
  • Price and quantity checks
  • Exception-first report
  • Source-grounded evidence
YOUR OUTPUT3 exceptions. One clear report.! REVIEW BEFORE APPROVAL ↗
Get Early Access NO AP IMPLEMENTATION. JUST THE DOCUMENTS.
A LITTLE MORE CERTAINTY, BEFORE YOU SAY YES.

Approval should be
the end of the check.
Not the beginning
of the doubt.

MatchCheck sits between the supplier document and the approval decision. It does not replace purchasing, accounting, or Accounts Payable. It simply makes the mismatches visible before the invoice moves forward.

DOCUMENTS→MATCH→EXCEPTIONS→REVIEW→APPROVE
15 / A FEW GOOD QUESTIONS

Small scope.
Clear answers.

What it does.
And where it stops.

01Is MatchCheck an AP automation platform?

No. MatchCheck is deliberately focused on checking supplier documents before invoice approval. It does not manage the entire Accounts Payable workflow.

02What documents do I need?

Start with a supplier invoice PDF and a Purchase Order in PDF, CSV, or XLSX format. Add a delivery note, goods receipt, or packing slip when you want to compare what was actually received. Extraction support will depend on the document's structure and legibility.

03Does AI decide whether an invoice is correct?

No. The intended architecture uses AI for document understanding and line-item alignment. Deterministic rules perform price, quantity, total, and related checks. You review exceptions and make the approval decision.

04Does MatchCheck connect to my ERP?

The initial product is standalone and upload-based. Bring the documents you already have and keep your existing workflow. ERP and accounting integrations are not part of the initial scope.

05Does MatchCheck approve or pay invoices?

No. It is a preflight check. You remain responsible for reviewing the exceptions and deciding whether to approve the invoice in your existing process. MatchCheck does not initiate payments.

06Can I see why something was flagged?

Yes. Source-grounded evidence is central to the product concept. Each exception shows the compared values and their document-page references, including the receipt when applicable.

BEFORE APPROVAL

See what
doesn't match.

Drop in the documents. Review the exceptions. Approve with the evidence in front of you.

INTERACTIVE PREVIEW · YOUR INTEREST IS SAVED ON THIS DEVICE ONLY, NOT SENT TO A WAITLIST.

Check first. Approve second.